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SGS Thesis/Dissertation/Project Handbook
UNIVERSITY OF EDUCATION, WINNEBA
School of Graduate Studies (SGS)
SGS Thesis/Dissertation/Project Handbook:
A Guide to the Preparation, Submission and
Completion of Degree Requirement
ISSUED ON THE AUTHORITY OF
SCHOOL OF GRADUATE STUDIES BOARD (SGSB)
ON BEHALF OF UNIVERSITY OF EDUCATION,
WINNEBAACADEMIC BOARD
March 2018
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SGS Thesis/Dissertation/Project Handbook
Copyright © 2018 UEW School of Graduate Studies.
Published on the Authority of the School of Graduate Studies Board
(SGSB) on behalf of Academic Board, UEW.
School of Graduate Studies Board
School of Graduate Studies
University of Education, Winneba
P. O. Box 25
Faculty Block, 3rd Floor, North Campus
Winneba
Printed in 2018 by UEW Printing Press, Winneba.
Cover Design and Layout by Stephen Osei Akyiaw
President ,GRASAG-UEW(2016-2017)
All rights reserved. No part of this publication may be reproduced, stored
in a retrieval system, or transmitted, in any form or by any means,
electronically, mechanical, photocopying, recording, or otherwise, without
the prior written permission of the author.
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SGS Thesis/Dissertation/Project Handbook
ACKNOWLEDGEMENTS
The University of Education, Winneba owes an enormous debt of
gratitude to Professor Mawutor Avoke who initiated the review of the
policy document, and also to the following Review Committee members
who assisted in reviewing the document; Prof. Jonathan O. Ammah, Prof.
Cosmas W. K. Mereku Prof. Augustine Y. Quarshigah, Mr. Viscount B.
Buer, the University Librarian; Prof. George Kankam, Dean, School of
Graduate Studies. Mr. Ben Duadze, and Mr. Kennth Abban, Senior
Assistant Registrar, SGS
We wish also to acknowledge the immeasurable support of Dr. Jim
Weiler, Dr. Frimpong K. Duku, and Mr. Francis Donkor, Dean, Faculty of
Vocational Education.
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SGS Thesis/Dissertation/Project Handbook
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SGS Thesis/Dissertation/Project Handbook
TABLE OF CONTENTS
ACKNOWLEDGEMENTS III
LISTS OF TABLES X
LIST OF FIGURES XI
LIST OF MUSICAL EXAMPLES XII
ABBREVIATIONS XIII
INTRODUCTION 1
What Exactly is a Thesis/Dissertation/Project? 1
PARTS OF THE THESIS/DISSERTATION/PROJECT 2
1.0 SECTIONS OF A STANDARD THESIS/DISSERTATION/
PROJECT 2
1.1 Preliminary Pages or Front Matter 2
1.2.0 Briefs on Preliminaries or Front Matter 3
1.2.1 Cover of the Thesis/Dissertation/Project 3
1.2.2 Fly Leaf 6
1.2.3 Title Page 6
1.2.4 Declaration Information 9
1.2.5 Dedication 10
1.2.6 Acknowledgement(s) 10
1.2.7 Table of Contents 10
1.2.8 List of Tables 11
1.2.9 List of Figures/Plates 11
1.2.10 Glossary/Abbreviations 11
1.2.11 Abstract 11
1.3.0 Typical Thesis/Dissertation/Project Structure 13
1.3.1 Studies Using Quantitative Methodology 13
1.3.2 Studies Using Qualitative Methodology 14
1.3.3 Model-Building Studies 15
1.3.4 Case Studies 15
1.4.0 Briefs on Main Body Components 16
1.4.1 The Dissertation Title 16
1.4.2 Chapter One: Introduction 16
1.4.3 Chapter Two: Literature Review 17
1.4.4 Chapter Three: Research Methodology / Materials and Methods 17
1.4.5 Chapter Four: Results/Findings 17
1.4.6 Chapter Five: Discussion 18
1.4.7 Chapter Six: Summary of Findings, Conclusions and Recommendations 18
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SGS Thesis/Dissertation/Project Handbook
1.4.8 References 18
1.5.0 Appendices and Supplemental Materials 18
1.5.1 Appendices 19
1.5.2 Supplemental Materials 20
1.5.3 UEW Link to Online Sources 21
FORMATTING AND BINDING THE
THESIS/DISSERTATION/PROJECT 23
2.0 WORD PROCESSING OF THE DOCUMENT 23
2.1 Paper Quality and Size 23
2.2 Font Type and Size 23
2.3 Page Margins 23
2.4 Paragraph Style 23
2.5.0 Heading Levels 24
2.5.1 Chapter Titles 24
2.5.2 Chapter Headings or Labels 24
2.5.3 Sectional Headings 24
2.5.4 Sub-sectional Headings 25
2.5.5 Sub-sub-sectional Headings 25
2.5.6 Numbering Headings 25
2.6.0 Pagination 26
2.6.1 Preliminary Pages 26
2.6.2 Main Body and Appendices 26
BINDING THE THESIS/DISSERTATION/PROJECT 27
3.0 TEMPORARY AND PARMANENT BINDING 27
3.1 The Soft Bound Copy of the Thesis 27
3.2 Front Cover Inscriptions 27
3.3 Number of Copies Required for Submission 27
3.4 Submission for PARO’s Format Review 28
3.5 The Hard Bound Copy of the Thesis 28
3.5.1 Colour of Cover for Degree Categories 28
3.5.2 Front Cover Inscriptions 29
3.5.3 The Spine Title Inscription 29
3.6 Binding Musical Composition 31
TABLES AND FIGURES 32
4.0 GENERAL PURPOSE OF TABLES AND FIGURES 32
4.1 Necessity 32
4.2 Relation of Tables or Figures and Text 32
4.3 Documentation 33
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SGS Thesis/Dissertation/Project Handbook
4.4 Integrity and Independence 33
4.5 Organization, Consistency and Coherence 33
4.6 Tables Checklist 33
4.7 Examples of Table 34
4.8 Specific Types of Tables 35
4.1.8.1 Analysis of Variance (ANOVA) Tables 35
4.1.8.2 Regression 36
4.1.8.3 Notes in Tables 37
4.1.8.4 Tables from Other Sources 38
4.2.0 FIGURES 39
4.2.1 Figure Checklist 39
4.2.2 Types of Figures 39
4.2.3 Musical Scores and Excerpts 44
4.2.4 Preparing Figures / Examples 45
4.2.5 Captions and Legends 45
REFERENCING STYLE GUIDE 46
5.0 INTRODUCTION 46
5.1 Overview 46
5.2 Details of a Reference List 48
5.3 Typical Example of a Reference List: 49
5.4 In-text citation 51
5.5 Referencing sources within the text 51
5.6 Electronic items 52
5.7 Referencing secondary sources 53
5.8 Different works of the same author name 54
5.9 Books and book chapters 55
5.9.1 Single author 55
5.9.2 Two authors 55
5.9.3 Three to five authors 55
5.9.4 Six or more authors 56
5.9.5 No author 56
5.9.6 Edited book 56
5.9.7 Chapter, article or section in a book 57
5.9.8 Chapter or article in an edited book 57
5.9.9 E-book 57
5.10 Journal articles, newspaper articles and conference papers 58
5.10.1 Journal article (print version) 58
5.10.2 Journal article (full text from electronic database) 58
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SGS Thesis/Dissertation/Project Handbook
5.10.3 Non-English journal article translated into English 59
5.11 Newspaper article 59
5.11.1 Available in print 59
5.11.2 Newspaper article (from electronic database) 59
5.12 Article (from the Internet, not available in print version) 59
5.13 Proceedings of meetings and symposiums, conference papers 60
5.14 Systematic reviews 60
5.15 Audio recording 60
5.16 Australian Bureau of Statistics (AusStats) 61
5.17 Brochure 61
5.18 Government report (online) 61
5.19 Image on the Internet 62
5.20 Lecture (unpublished) / personal communication 62
5.21 Podcast (from the Internet) 62
5.22 Thesis 63
5.23 Video Recording, television broadcast or episode in a series 63
5.24 Video (from the Internet) 63
5.25 Web page / document on the internet 64
5.26 Abbreviations in Citations 65
SUBMISSION AND DEGREE COMPLETION REQUIREMENTS 66
6.0 DEADLINES FOR SUBMISSION PROCESSES 66
6.1.0 Final Thesis/Dissertation/Project Submission Deadlines 66
6.1.1 Planning to Meet April Congregation 66
6.1.3 Planning to Meet November Congregation 67
6.1.5 Submitting for External/Internal Examiners’ Evaluation 68
6.2.0 The Oral Defense 69
6.2.1 Helpful Hints: Prior to the Oral Defense 69
6.2.2 During the Oral Defense 71
6.2.3 After the Oral Defense 73
6.2.4 A Typical Oral Defense Programme Outline 73
6.3.0 Oral Examination Grade and Report 75
6.3.1 Oral Defense Grading 75
6.3.2 Final Oral Defense Examination Report and Thesis Revisions 75
6.3.3 Clearance to Bind the Final Hard Bound Copy 76
6.3.4 Post-Defense Hard Bound Copy Submission 77
6.3.5 Submitting the Thesis/Dissertation/Project to the University Library 77
6.3.6 Thesis/dissertation/project Embargo 78
REFERENCES 79
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APPENDICES 81
APPENDIX A 81
PARO Forms and Information Sheet 81
APPENDIX B 82
Sample Thesis/Dissertation Gantt chart for Masters and Doctoral Programmes 82
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LISTS OF TABLES
Table 1: A Frequency Table Showing the Girl-Child’s Relationship to the
Parent ……………………………………………………………………………… 34
Table 2: Sample ANOVA Table ……………………………………………………… 36
Table 3: Regression Table ……………………………………………………………… 37
